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Yard Management

In the fast-paced environment of logistics and transportation, effective management of warehouse yards is essential for smooth operations. ASC Software’s ASCTrac Yard Management System (YMS) offers a comprehensive solution that addresses the challenges of managing and tracking inbound and outbound trucks, trailers, and equipment in warehouse transportation areas. With features that provide instant inventory information, accurate location tracking, precise carrier details, and directed dock door assignments, our YMS ensures optimal efficiency. Whether you’re overseeing a bustling trailer yard or coordinating complex logistics at a distribution center, our system is designed to provide security, access control, and real-time insights, ensuring that your warehouse yard operations are always at their peak performance.

workers looking at a checklist in warehouse yard
showing two boxes in a warehouse

Dock Door Scheduling

The synchronization between warehouse yard activities and dock door assignments can significantly impact operational efficiency. Our system offers an advanced dock door scheduling feature, allowing managers to allocate dock doors based on vessel type, cargo, and priority. This proactive scheduling ensures that there’s minimal wait time for vessels, leading to faster turnarounds and optimized dock door usage. Furthermore, by aligning dock door assignments with the broader operational schedule, businesses can ensure that resources, from labor to equipment, are utilized optimally.

Gate Management

With ASC Software’s ASCTrac Warehouse Yard Management System, you can automate the gate check-in and check-out processes, ensuring a smooth flow of vehicles and reducing wait times. Our system captures essential data at the gate, from vehicle details to driver credentials, ensuring that only authorized entries and exits occur. This not only enhances security but also provides a detailed log of all gate activities, aiding in audits and performance assessments. 

truck in front of a warehouse
boxes on a forklift

Asset Tracking & Management

In a vast warehouse yard, keeping track of assets, from containers to equipment, can be a daunting task. ASCTrac’s asset tracking feature provides real-time visibility into the location, status, and condition of all assets. Whether it’s a container awaiting dispatch or a forklift undergoing maintenance, the system offers a detailed view of each asset’s journey and status. This granular tracking not only aids in operational planning but also ensures that assets are maintained in prime condition, reducing wear and tear and extending asset lifespan. 

Appointment Scheduling & Management

Coordinating vessel arrivals and departures is crucial for reducing congestion and ensuring smooth yard operations. Our system offers an integrated appointment scheduling feature, allowing businesses to coordinate with carriers and plan vessel movements proactively. This scheduling ensures that vessels arrive and depart as per a predefined schedule, reducing wait times and optimizing resource allocation. Furthermore, by providing carriers with a platform to schedule appointments, the system fosters collaboration, ensuring that all stakeholders are in sync and that operations run seamlessly.

calendar with marked off dates
row of trucks

Yard Space Optimization

Maximizing warehouse yard space utilization is crucial for operational efficiency and cost savings. Our system employs advanced algorithms that analyze current yard occupancy, upcoming arrivals, and departures, and then suggests optimal space allocations. By intelligently positioning vessels and assets, the system ensures that the yard’s capacity is utilized to the fullest, reducing the need for external storage solutions and  also streamlines vessel movements, reducing the risk of collisions.

Performance Analytics & Reporting

Data-driven decision-making is the key to continuous improvement in warehouse yard operations. ASCTrac’s performance analytics feature provides detailed insights into various yard metrics, from dwell times to asset utilization. By analyzing this data, businesses can identify inefficiencies, implement best practices, and continuously refine their operations. Furthermore, decision-makers can generate reports tailored to their specific needs, ensuring that they always have the insights they need to drive operational excellence.

charts and graphs on a easel
charts and graphs on a cell phone

Mobile Integration

In today’s fast-paced warehouse yard environment, having access to real-time data on the go is crucial. Our system offers mobile integrations, allowing personnel to access key yard data, from schedules to asset locations, on their mobile devices. This on-the-go access ensures that decision-makers are always informed, even when they’re away from their desks. Furthermore, by providing field personnel with mobile access, businesses can ensure that data capture is real-time and accurate, reducing the need for manual data entry and enhancing overall data integrity.

Automated Alerts & Notifications

Staying informed about critical warehouse yard events is essential for proactive management. Our system offers automated alerts and notifications, ensuring that relevant stakeholders are promptly informed about key events, from vessel delays to maintenance requirements. These real-time alerts ensure that managers can take timely action, whether it’s reallocating resources or addressing operational bottlenecks.

truck on the move with an alerts icon on it
truck in front of a warehouse

Real-Time Yard Visibility

In an environment where every minute counts, having real-time insights into yard operations is invaluable. ASCTrac provides a dynamic, up-to-date view of the yard, showcasing vessel locations, statuses, and associated activities. This real-time visibility ensures that managers can make informed decisions, from resource allocation to operational planning, based on the most current data. Furthermore, by providing a visual representation of the yard, the system aids in identifying bottlenecks, optimizing vessel movements, and ensuring that operations run smoothly.

Carrier Communication Portal

Effective communication with carriers is essential for timely shipments and reduced dwell times. Our system offers a dedicated carrier communication portal, providing carriers with the tools they need to stay informed and collaborate effectively. From real-time updates to appointment scheduling, the portal ensures that carriers are always in sync with yard operations. This collaborative approach reduces miscommunications, ensures timely arrivals and departures, and fosters strong partnerships with carriers.

screen with a person icon and a settings icon next to it
connecting a screen, warehouse, and server

Integration with External Systems

Seamless data flow across platforms is crucial for operational coherence. ASC Software’s ASCTrac Yard Management System integrates effortlessly with other enterprise systems, from TMS to ERP. This integration ensures that data is always synchronized, reducing discrepancies and ensuring that decisions are based on the most current data. By fostering seamless data integration, the system enhances operational efficiency, reduces manual data entry, and ensures that all platforms are always in sync.

Safety & Compliance Management

Ensuring the safety of assets and personnel is paramount in yard operations. Our system offers robust safety features, from access controls to surveillance integrations, ensuring that operations adhere to industry standards. By monitoring safety protocols and tracking compliance metrics, the system ensures that businesses can address challenges proactively, fostering a safe operational environment.

security badge and a clipboard with checkmarks

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